Running a care home means juggling staff rotas, compliance records, payroll, and training. Too often, managers spend hours on paperwork instead of supporting staff or residents.

Care home management software changes that. By automating everyday tasks, it helps providers cut admin, reduce errors, and save hours each week. Here’s how homes can realistically recover 5–10 hours — and what that means in practice.

Why paperwork holds care teams back

Manual admin eats into staff time. Spreadsheets, paper logs, and compliance reports all add up. A Florence survey found that 20% of care home staff spend 7–8 hours per day on admin, while managers typically lose 7–8 hours per week on paperwork tasks.

This isn’t just a time issue. Admin load pushes staff away from residents and increases stress. In a 2023 poll, 82% of social care staff said they had considered leaving their job, citing admin and paperwork among the causes. Department of Health and Social Care surveys echo this, with 31% of staff in council-run services citing workload (including paperwork) as a reason for leaving.

How digital tools save 5–10 hours a week

Software brings core tasks into one place. That means no more switching between rotas, payroll systems, and paper compliance folders.

Typical savings include:

• Rostering: Before software, managers spent 7–10 hours per month planning rotas. With digital tools, that drops to 1–2 hours, a 70–80% time saving.
• Compliance: Digital records cut CQC audit preparation time by 50–75%.
• Payroll: Integrated payroll reduces admin by 50–80% per cycle.

Together, these savings often free up the equivalent of a full working day each week.

Real ROI: more time for residents, less stress for staff

The return isn’t only measured in time. Less admin means:

• Lower turnover — research shows 63% of care staff say digital tools save their teams up to 30 hours per week, boosting retention and wellbeing.
• Better inspection outcomes — providers report stronger audit readiness and higher compliance scores after moving away from paper-based systems.
• More time for residents — staff spend more time delivering care and less on forms.

For managers, it also means fewer errors and clearer oversight. For staff, it means more focus on care and less on paperwork.

Conclusion

Care home management software reduces paperwork, saves time, and supports retention. By cutting admin, homes can recover 5–10 hours a week and redirect that time to what matters most — care.

Florence was built for exactly this: helping providers run services more efficiently so teams can focus on people, not paperwork.

Book in a call to see how Florence can support your team.