Board reporting
4.4 rating on Trustpilot
Workforce Management for Multi-Site Care
Manage your care workforce staffing, costs and compliance in one dashboard
Manage your care workforce staffing, costs and compliance in one dashboard
Manage your care workforce staffing, costs and compliance in one dashboard
Manage your care workforce staffing, costs and compliance in one dashboard
Manage your care workforce staffing, costs and compliance in one dashboard
Florence brings staffing, compliance, HR and payroll from every site into one real-time platform. Get multi-site reporting and inspection-ready audit trails without the manual consolidation.
Florence brings staffing, compliance, HR and payroll from every site into one real-time platform. Get multi-site reporting and inspection-ready audit trails without the manual consolidation.
Florence brings staffing, compliance, HR and payroll from every site into one real-time platform. Get multi-site reporting and inspection-ready audit trails without the manual consolidation.
Trusted by leading care organisations to improve workforce management
Trusted by leading care organisations to improve workforce management
Trusted by leading care organisations to improve workforce management
Trusted by leading care organisations to improve workforce management
Running a care workforce across multiple sites shouldn't require disconnected tools
Running a care workforce across multiple sites shouldn't require disconnected tools
Running a care workforce across multiple sites shouldn't require disconnected tools
Running a care workforce across multiple sites shouldn't require disconnected tools
Running a care workforce across multiple sites shouldn't require disconnected tools
As you scale your care staffing, the admin scales faster. Teams often end up managing the workforce through disconnected systems and never see the full picture in time to act.
As you scale your care staffing, the admin scales faster. Teams often end up managing the workforce through disconnected systems and never see the full picture in time to act.
As you scale your care staffing, the admin scales faster. Teams often end up managing the workforce through disconnected systems and never see the full picture in time to act.
No single source of truth
Staffing, agency spend and compliance live in different systems at every site. Teams spend hours every week just to keep everything running.
Reporting eats days, not hours
Reporting eats days, not hours
Every month, someone manually pulls exports from rota, payroll, HR and agency tools and stitches them into a deck. Slow, error-prone, and stale on arrival.
No visibility across sites
When the CQC, CI or RQIA calls, evidence is scattered across sites. Proving safe staffing, right-to-work and current training becomes a scramble.
Run your care workforce on autopilot, from unit to group
Run your care workforce on autopilot, from unit to group
Run your care workforce on autopilot, from unit to group
Run your care workforce on autopilot, from unit to group
Set your rules once and let Florence monitor shifts, staffing levels and expiring documents across every site in real time. Identify and fix problems before they hit your cover, your budget, or your CQC rating.
Real-time workforce visibility
One live dashboard brings staffing levels, shift coverage, agency usage and compliance status together, so you always know where every site stands.
Automated compliance tracking
DBS, right-to-work, training and appraisals are checked in the background, with anything expiring surfaced before it becomes a problem.
Florence monitors DBS checks, right-to-work, training records, and appraisals automatically.
Staffing level monitoring by unit, role, and site
Staffing level monitoring by unit, role, and site
Define the minimum cover each unit, role and site needs, and Florence flags the moment any rota drops below it.
Centralised rate management and PSL tiering
Lock in agreed rates for every supplier on your preferred list and have them applied automatically whenever a shift is booked.
Group-wide workforce reporting without the manual collation
Centralised rate management and PSL tiering
Centralised rate management and PSL tiering
Staffing costs, agency spend, fill rates, coverage and compliance pull into ready-made reports across every site in minutes, not days.
Employee self-service app
Staff view their schedules, pick up open shifts, request overtime and book leave from their phone, cutting the calls and messages managers field every day.
Automate every shift, site, and staffing gap in real-time
Set your rules once and let Florence monitor shifts, staffing levels and expiring documents across every site in real time. Identify and fix problems before they hit your cover, your budget, or your CQC rating.
Real-time workforce visibility
One live dashboard brings staffing levels, shift coverage, agency usage and compliance status together, so you always know where every site stands.
Automated compliance tracking
Florence monitors DBS checks, right-to-work, training records, and appraisals automatically.
Staffing level monitoring by unit, role, and site
Define the minimum cover each unit, role and site needs, and Florence flags the moment any rota drops below it.
Centralised rate management and PSL tiering
Lock in agreed rates for every supplier on your preferred list and have them applied automatically whenever a shift is booked.
Centralised rate management and PSL tiering
Staffing costs, agency spend, fill rates, coverage and compliance pull into ready-made reports across every site in minutes, not days.
Employee self-service app
Staff view their schedules, pick up open shifts, request overtime and book leave from their phone, cutting the calls and messages managers field every day.
Maintain full visibility and control over staff, budgets, and compliance
Manage your entire care workforce in one place
Manage permanent, bank and agency staff from
one platform, across every site.
Build compliant rotas in minutes with AI-powered scheduling that works around your staffing rules and shift patterns
Give permanent, bank and agency staff visibility of their schedules in one place
Manage leave, conflicts and shift patterns without switching between systems
Adjust your setup from individual units up to multiple sites, regions and companies
Control all staffing and costs without leaving shifts uncovered
Reduce agency reliance and take control of workforce spend without leaving shifts uncovered.
Fill open shifts with your own bank and permanent staff before spending on agency
Set rate caps and manage an approved supplier list to keep agency costs in check
Track booked-vs-approved rates and consolidate agency invoicing in one place
See where every pound is going across your largest cost base, in real time
Build compliance into every workflow across the group
Stay inspection-ready across every site, with compliance built into every workflow.
Track right-to-work, DBS, training and supervisions automatically, with expiring documents flagged before staff go out to work
Keep full audit trails on every action, ready for the CQC, Care Inspectorate or RQIA
Monitor Working Time Directive and visa rules to protect your sponsorship licence
Evidence safe staffing levels across the group at any moment
Track costs, staffing and compliance across every site in real time
Give leadership one live view of cost, staffing and compliance across the whole organisation.
See agency spend, fill rates and compliance status for every site in a single dashboard
Drill down from group level to any region, site or unit in a couple of clicks
Generate board-ready reports on turnover, absence, contracted hours and spend
Replace days of manual consolidation with a single, downloadable export
Centralise HR records and run payroll accurately without the admin
Run HR and payroll from the same platform your rota lives on with no manual re-entry.
Centralise employee records, contracts, absence logs and development conversations
Flow approved shifts straight into payroll-ready timesheets
Sync time and attendance with your payroll systems automatically
Cut out the errors and month-end panic of manual data entry
Maintain full visibility and control over staff, budgets, and compliance
Fill shift gaps in seconds, not hours
Manage permanent, bank and agency staff from one platform, across every site.
Build compliant rotas in minutes with AI-powered scheduling that works around your staffing rules and shift patterns
Give permanent, bank and agency staff visibility of their schedules in one place
Manage leave, conflicts and shift patterns without switching between systems
Adjust your setup from individual units up to multiple sites, regions and companies
Make every shift compliant without relying on manual checks
Reduce agency reliance and take control of workforce spend without leaving shifts uncovered.
Fill open shifts with your own bank and permanent staff before spending on agency
Set rate caps and manage an approved supplier list to keep agency costs in check
Track booked-vs-approved rates and consolidate agency invoicing in one place
See where every pound is going across your largest cost base, in real time
Build compliance into every workflow across the group
Stay inspection-ready across every site, with compliance built into every workflow.
Track right-to-work, DBS, training and supervisions automatically, with expiring documents flagged before staff go out to work
Keep full audit trails on every action, ready for the CQC, Care Inspectorate or RQIA
Monitor Working Time Directive and visa rules to protect your sponsorship licence
Evidence safe staffing levels across the group at any moment
Track costs, staffing and compliance across every site in real time
Give leadership one live view of cost, staffing and compliance across the whole organisation.
See agency spend, fill rates and compliance status for every site in a single dashboard
Drill down from group level to any region, site or unit in a couple of clicks
Generate board-ready reports on turnover, absence, contracted hours and spend
Replace days of manual consolidation with a single, downloadable export
Track certifications, DBS checks, and training
completions automatically
Run HR and payroll from the same platform your rota lives on with no manual re-entry.
Receive automated expiry alerts
before deadlines
Log every alert and action automatically, keeping your audit trail complete without
the admin input
Catch every expiring document across your workforce before it causes a problem
on the rota
Cut out the errors and month-end panic of manual data entry
Maintain full visibility and control over staff, budgets, and compliance
Manage your entire care workforce in one place
Manage permanent, bank and agency staff from
one platform, across every site.
Build compliant rotas in minutes with AI-powered scheduling that works around your staffing rules and shift patterns
Give permanent, bank and agency staff visibility of their schedules in one place
Manage leave, conflicts and shift patterns without switching between systems
Adjust your setup from individual units up to multiple sites, regions and companies
Control all staffing and costs without leaving shifts uncovered
Reduce agency reliance and take control of workforce spend without leaving shifts uncovered.
Fill open shifts with your own bank and permanent staff before spending on agency
Set rate caps and manage an approved supplier list to keep agency costs in check
Track booked-vs-approved rates and consolidate agency invoicing in one place
Working Time Directive hours tracked to prevent over-booking and compliance breaches
Build compliance into every workflow across the group
Stay inspection-ready across every site, with compliance built into every workflow.
Track right-to-work, DBS, training and supervisions automatically, with expiring documents flagged before staff go out to work
Keep full audit trails on every action, ready for the CQC, Care Inspectorate or RQIA
Monitor Working Time Directive and visa rules to protect your sponsorship licence
Evidence safe staffing levels across the group at any moment
Track costs, staffing and compliance across every site in real time
Give leadership one live view of cost, staffing and compliance across the whole organisation.
See agency spend, fill rates and compliance status for every site in a single dashboard
Drill down from group level to any region, site or unit in a couple of clicks
Generate board-ready reports on turnover, absence, contracted hours and spend
Replace days of manual consolidation with a single, downloadable export
Centralise HR records and run payroll accurately without the admin
Run HR and payroll from the same platform your rota lives on with no manual re-entry.
Centralise employee records, contracts, absence logs and development conversations
Flow approved shifts straight into payroll-ready timesheets
Sync time and attendance with your payroll systems automatically
Cut out the errors and month-end panic of manual data entry
Maintain full visibility and control over staff, budgets, and compliance
Fill shift gaps in seconds, not hours
Manage permanent, bank and agency staff from one platform, across every site.
Build compliant rotas in minutes with AI-powered scheduling that works around your staffing rules and shift patterns
Give permanent, bank and agency staff visibility of their schedules in one place
Manage leave, conflicts and shift patterns without switching between systems
Adjust your setup from individual units up to multiple sites, regions and companies
Control all staffing and costs without leaving shifts uncovered
Reduce agency reliance and take control of workforce spend without leaving shifts uncovered.
Fill open shifts with your own bank and permanent staff before spending on agency
Set rate caps and manage an approved supplier list to keep agency costs in check
Track booked-vs-approved rates and consolidate agency invoicing in one place
See where every pound is going across your largest cost base, in real time
Build compliance into every workflow across the group
Stay inspection-ready across every site, with compliance built into every workflow.
Track right-to-work, DBS, training and supervisions automatically, with expiring documents flagged before staff go out to work
Keep full audit trails on every action, ready for the CQC, Care Inspectorate or RQIA
Monitor Working Time Directive and visa rules to protect your sponsorship licence
Evidence safe staffing levels across the group at any moment
Track costs, staffing and compliance across every site in real time
Give leadership one live view of cost, staffing and compliance across the whole organisation.
See agency spend, fill rates and compliance status for every site in a single dashboard
Drill down from group level to any region, site or unit in a couple of clicks
Generate board-ready reports on turnover, absence, contracted hours and spend
Replace days of manual consolidation with a single, downloadable export
Track certifications, DBS checks, and training
completions automatically
Run HR and payroll from the same platform your rota lives on with no manual re-entry.
Centralise employee records, contracts, absence logs and development conversations
Flow approved shifts straight into payroll-ready timesheets
Sync time and attendance with your payroll systems automatically
Cut out the errors and month-end panic of manual data entry
Maintain full visibility and control over staff, budgets, and compliance
Manage your entire care workforce in one place
Manage permanent, bank and agency staff from
one platform, across every site.
Build compliant rotas in minutes with AI-powered scheduling that works around your staffing rules and shift patterns
Give permanent, bank and agency staff visibility of their schedules in one place
Manage leave, conflicts and shift patterns without switching between systems
Adjust your setup from individual units up to multiple sites, regions and companies
Control all staffing and costs without leaving shifts uncovered
Reduce agency reliance and take control of workforce spend without leaving shifts uncovered.
Fill open shifts with your own bank and permanent staff before spending on agency
Set rate caps and manage an approved supplier list to keep agency costs in check
Track booked-vs-approved rates and consolidate agency invoicing in one place
See where every pound is going across your largest cost base, in real time
Build compliance into every workflow across the group
Stay inspection-ready across every site, with compliance built into every workflow.
Track right-to-work, DBS, training and supervisions automatically, with expiring documents flagged before staff go out to work
Keep full audit trails on every action, ready for the CQC, Care Inspectorate or RQIA
Monitor Working Time Directive and visa rules to protect your sponsorship licence
Evidence safe staffing levels across the group at any moment
Track costs, staffing and compliance across every site in real time
Give leadership one live view of cost, staffing and compliance across the whole organisation.
See agency spend, fill rates and compliance status for every site in a single dashboard
Drill down from group level to any region, site or unit in a couple of clicks
Generate board-ready reports on turnover, absence, contracted hours and spend
Replace days of manual consolidation with a single, downloadable export
Centralise HR records and run payroll accurately without the admin
Run HR and payroll from the same platform your rota lives on with no manual re-entry.
Centralise employee records, contracts, absence logs and development conversations
Flow approved shifts straight into payroll-ready timesheets
Sync time and attendance with your payroll systems automatically
Cut out the errors and month-end panic of manual data entry
Maintain full visibility and control over staff, budgets, and compliance
Manage your entire care workforce in one place
Manage permanent, bank and agency staff from one platform, across every site.
Build compliant rotas in minutes with AI-powered scheduling that works around your staffing rules and shift patterns
Give permanent, bank and agency staff visibility of their schedules in one place
Manage leave, conflicts and shift patterns without switching between systems
Adjust your setup from individual units up to multiple sites, regions and companies
Control all staffing and costs without leaving shifts uncovered
Reduce agency reliance and take control of workforce spend without leaving shifts uncovered.
Fill open shifts with your own bank and permanent staff before spending on agency
Set rate caps and manage an approved supplier list to keep agency costs in check
Track booked-vs-approved rates and consolidate agency invoicing in one place
Working Time Directive hours tracked to prevent over-booking and compliance breaches
Build compliance into every workflow across the group
Stay inspection-ready across every site, with compliance built into every workflow.
Track right-to-work, DBS, training and supervisions automatically, with expiring documents flagged before staff go out to work
Keep full audit trails on every action, ready for the CQC, Care Inspectorate or RQIA
Monitor Working Time Directive and visa rules to protect your sponsorship licence
Evidence safe staffing levels across the group at any moment
Track costs, staffing and compliance across every site in real time
Give leadership one live view of cost, staffing and compliance across the whole organisation.
See agency spend, fill rates and compliance status for every site in a single dashboard
Drill down from group level to any region, site or unit in a couple of clicks
Generate board-ready reports on turnover, absence, contracted hours and spend
Replace days of manual consolidation with a single, downloadable export
Centralise HR records and run payroll accurately without the admin
Run HR and payroll from the same platform your rota lives on with no manual re-entry.
Centralise employee records, contracts, absence logs and development conversations
Flow approved shifts straight into payroll-ready timesheets
Sync time and attendance with your payroll systems automatically
Cut out the errors and month-end panic of manual data entry
Experience the difference of automated workforce management
Experience the difference of automated workforce management
Why care groups choose
Florence over other
neutral vendors
Experience the difference of automated workforce management
Board reportingAgency spend visibilityAudit / inspection prepSystems to manageMonth-end payrollMulti-site oversightManaging it manually
Days of manual consolidation each month
Fragmented, after the fact
Scramble across systems
3–4 disconnected tools
Manual entry, errors, panic
Site-by-site guesswork
WithFlorence
FlorenceReal-time, one export
Live, per site, booked vs approved
Evidence always ready
One platform
Approved shifts sync automatically
One dashboard, drill-down to any unit
Why care groups choose Florence over other neutral vendors
Board reportingAgency spend visibilityAudit / inspection prepSystems to manageMonth-end payrollMulti-site oversightManaging it manually
Days of manual consolidation each month
Fragmented, after the fact
Scramble across systems
3–4 disconnected tools
Manual entry, errors, panic
Site-by-site guesswork
WithFlorence
FlorenceReal-time, one export
Live, per site, booked vs approved
Evidence always ready
One platform
Approved shifts sync automatically
One dashboard, drill-down to any unit
Hear from the care organisations managing their workforce with Florence
Hear from the care organisations managing their workforce with Florence
Hear from the care organisations managing their workforce with Florence
Hear from the care organisations managing their workforce with Florence
What I love most about working with Florence is the honesty, transparency and communication, which has been there from the start.
Angela Boxall
CEO, Majesticare
Before we switched to Florence, we had trouble filing shifts when people called in sick, but now I have peace of mind.
Rachael Ellis
Director of Nursing, Enable Care
Being able to manage our internal staff through Bank Manager makes our workflow so much better and has resulted in a lot of time saved on booking shifts.
Alex Teixeira
Home Manager, Kingston Care Home
Hear from the care organisations managing their workforce with Florence
What I love most about working with Florence is the honesty, transparency and communication, which has been there from the start.
Angela Boxall
CEO, Majesticare
Before we switched to Florence, we had trouble filing shifts when people called in sick, but now I have peace of mind.
Rachael Ellis
Director of Nursing, Enable Care
Being able to manage our internal staff through Bank Manager makes our workflow so much better and has resulted in a lot of time saved on booking shifts.
Alex Teixeira
Home Manager, Kingston Care Home
Get to know the Florence Suite
Get the ultimate toolkit to simplify every part of your care workforce management
Agency Manager
Simplify the management of multiple agencies, reduce costs of contingent staffing, and free up resources using the most user-friendly tool on the market.
Rota
Build compliant rotas automatically with AI-powered scheduling and real-time staffing visibility.
HR & Payroll
Centralise employee records, automate compliance and sync timesheets directly to payroll.
Bank Manager
Manage your staff, cascade unfilled shifts to agencies automatically, and cut agency spend without the admin.
Academy
Train and upskill your entire care team with 100+ CPD-accredited courses and automated compliance tracking.
Temporary Staffing
Fill rota gaps in one click with direct access to 100,000+ vetted nurses, carers, and support workers with no agencies or hidden fees.
Get to know the Florence Suite
Get the ultimate toolkit to simplify every part of your care workforce management
Agency Manager
Simplify the management of multiple agencies, reduce costs of contingent staffing, and free up resources using the most user-friendly tool on the market.
Rota
Build compliant rotas automatically with AI-powered scheduling and real-time staffing visibility.
HR & Payroll
Centralise employee records, automate compliance and sync timesheets directly to payroll.
Bank Manager
Manage your staff, cascade unfilled shifts to agencies automatically, and cut agency spend without the admin.
Academy
Train and upskill your entire care team with 100+ CPD-accredited courses and automated compliance tracking.
Temporary Staffing
Fill rota gaps in one click with direct access to 100,000+ vetted nurses, carers, and support workers with no agencies or hidden fees.
Get to know the Florence Suite
Get the ultimate toolkit to simplify every part of your care workforce management
Agency Manager
Simplify the management of multiple agencies, reduce costs of contingent staffing, and free up resources using the most user-friendly tool on the market.
Rota
Build compliant rotas automatically with AI-powered scheduling and real-time staffing visibility.
HR & Payroll
Centralise employee records, automate compliance and sync timesheets directly to payroll.
Bank Manager
Manage your staff, cascade unfilled shifts to agencies automatically, and cut agency spend without the admin.
Academy
Train and upskill your entire care team with 100+ CPD-accredited courses and automated compliance tracking.
Temporary Staffing
Fill rota gaps in one click with direct access to 100,000+ vetted nurses, carers, and support workers with no agencies or hidden fees.
Get to know the Florence Suite
Get the ultimate toolkit to simplify every part of your care workforce management
Agency Manager
Simplify the management of multiple agencies, reduce costs of contingent staffing, and free up resources using the most user-friendly tool on the market.
Rota
Build compliant rotas automatically with AI-powered scheduling and real-time staffing visibility.
HR & Payroll
Centralise employee records, automate compliance and sync timesheets directly to payroll.
Bank Manager
Manage your staff, cascade unfilled shifts to agencies automatically, and cut agency spend without the admin.
Academy
Train and upskill your entire care team with 100+ CPD-accredited courses and automated compliance tracking.
Temporary Staffing
Fill rota gaps in one click with direct access to 100,000+ vetted nurses, carers, and support workers with no agencies or hidden fees.
Get to know the Florence Suite
Get the ultimate toolkit to simplify every part of your care workforce management
Agency Manager
Simplify the management of multiple agencies, reduce costs of contingent staffing, and free up resources using the most user-friendly tool on the market.
Rota
Build compliant rotas automatically with AI-powered scheduling and real-time staffing visibility.
HR & Payroll
Centralise employee records, automate compliance and sync timesheets directly to payroll.
Bank Manager
Manage your staff, cascade unfilled shifts to agencies automatically, and cut agency spend without the admin.
Academy
Train and upskill your entire care team with 100+ CPD-accredited courses and automated compliance tracking.
Temporary Staffing
Fill rota gaps in one click with direct access to 100,000+ vetted nurses, carers, and support workers with no agencies or hidden fees.
Give your team real control over costs, staffing and compliance
Give your team real control over costs, staffing and compliance
Give your team real control over costs, staffing and compliance
Give your team real control over costs, staffing and compliance
Talk to our team to learn more about how Florence can help you to reduce agency reliance and automate compliance rostering, HR and payroll into a single system.
Let us walk you through how Florence can help you to manage your workforce rota, scheduling and T&A more efficiently.
Let us walk you through how Florence can help you to manage your workforce rota, scheduling and T&A more efficiently.
Trusted by 2,000+ care organisations
4.4 on Trustpilot
Book a demo
Interested in joining the agency panel? Please contact us here instead.
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Give your team real control over costs, staffing and compliance
Let us walk you through how Florence can help you to manage your workforce rota, scheduling and T&A more efficiently.
Trusted by 2,000+ care organisations
4.4 on Trustpilot
Book a demo
Interested in joining the agency panel? Please contact us here instead.